You are able to specify the behavior of UTBMS Code entry on Time and Expense items for LEDES Invoicing.
You can also specify the formatting of certain LEDES file data elements.
A key component of LEDES Invoicing is the assignment of UTBMS Codes to individual line items on an invoice.
For time line items there are Task and Activity codes.
For expense line items there are Expense codes.
Some clients require the use of all three types of codes on every line item on every invoice, some do not.
The following settings allow you to tailor the way Time59 handles these codes to match the requirements of your clients.
Time Task Codes are entered on the Time Entry form.
There are three options concerning these codes:
Required Entry - Select this option if ALL LEDES invoices you produce require a Time Task Code on every time line item. When this option is set for Time Task Codes, Time59 will not allow any LEDES invoices to be generated unless all time records have a Time Task Code.
Optional, Entered Sometimes - Select this option if some of the LEDES invoices you produce require a Time Task Code and some do not. When this option is set for Time Task Codes, Time59 will warn you if time records on a LEDES invoice are missing Time Task Codes but you will be able to proceed.
Never Used - Select this option if the LEDES invoices you produce NEVER require a Time Task Code. When this option is set for Time Task Codes, the Time Task Code field will not appear on the Time Entry form.
Time Activity Codes are entered on the Time Entry form.
There are three options concerning these codes:
Required Entry - Select this option if ALL LEDES invoices you produce require a Time Activity Code on every time line item. When this option is set for Time Activity Codes, Time59 will not allow any LEDES invoices to be generated unless all time records have a Time Activity Code.
Optional, Entered Sometimes - Select this option if some of the LEDES invoices you produce require a Time Activity Code and some do not. When this option is set for Time Activity Codes, Time59 will warn you if time records on a LEDES invoice are missing Time Activity Codes but you will be able to proceed.
Never Used - Select this option if the LEDES invoices you produce NEVER require a Time Activity Code. When this option is set for Time Activity Codes, the Time Activity Code field will not appear on the Time Entry form.
Expense Codes are entered on the Expense Entry form.
There are three options concerning these codes:
Required Entry - Select this option if ALL LEDES invoices you produce require Expense Codes on every expense line item. When this option is set for Expense Codes, Time59 will not allow any LEDES invoices to be generated unless all expense line items have an Expense Code.
Optional, Entered Sometimes - Select this option if some of the LEDES invoices you produce require Expense Codes and some do not. When this option is set for Expense Codes, Time59 will warn you if expense records on a LEDES invoice are missing Expense Codes but you will be able to proceed.
Never Used - Select this option if the LEDES invoices you produce NEVER require Expense Codes. When this option is set for Expense Codes, the Expense Code field will not appear on the Expense Entry form.
The data elements (or data fields) of a LEDES Invoice data file are always in the same order within the file. The formatting of the individual data elements can vary depending on the software and settings used by the invoice recipient. The following settings allow you to fine tune your LEDES invoice file.
This data element contains the unit cost of the line item. The standard format calls for 4 decimal positions. You may set it to 2 decimal positions if necessary.
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